Privacy Policy

How Into Ultra handles your personal data and protects your privacy.

Into Ultra is committed to protecting your personal data and respecting your privacy. This policy explains how we collect, use, store, and protect your data when you apply to our programmes.

1. Who We Are

Into Ultra is a UK-based charity supporting individuals through access to ultra running and community events. Our operations are supported by Bimotech Solutions Ltd.

2. What Data We Collect

Name and contact details
Date of birth, gender, ethnicity
Personal background and running experience
Support needs and consents (e.g. marketing)

3. How We Use Your Data

To process and assess your application
To communicate with you about your application
To assign races, kit, and resources as part of your participation in Into Ultra programmes
To manage your involvement as a runner, including training support and updates
To administer partnerships and the services provided by our delivery partners
To improve our programmes and reporting
To send updates if you've opted in

4. Legal Basis for Processing

We rely on legitimate interest, consent, and legal obligations depending on the context.

5. How We Store Your Data

Your data is stored securely in an encrypted UK-based database, with access restricted to authorised staff only.

6. Data Sharing

We do not sell or share your data, except with secure third-party processors under contract (e.g. hosting providers).

7. International Transfers

If your data is transferred outside the UK, it is protected using Standard Contractual Clauses or equivalent safeguards.

8. Retention

Data is retained for up to 3 years. You may request deletion at any time.

9. Your Rights

Access, correct or delete your data
Withdraw consent
Lodge a complaint with the ICO

Email info@intoultra.org.uk to make a request.